We all rely on information to do our work. Whether its providing public service, taking care of our clients, or being part of a quality assurance and audit team, we generate information within our organizations and receive information from external sources. The majority of time this information resides on paper, making information sharing difficult, storage and retention costly, confidentiality and security virtually impossible! Transitioning from a paper-intensive organization with cumbersome processes towards an office with minimal paper being consumed and information digitized is the roadmap to becoming "paperless".
Implementing document imaging and management will:
Provide immediate access to records
Reduce costs of file storage and free-up valuable office space
Allow executing a sound records retention policy
Maintain confidentiality of records
Address disaster recovery of information
Help address compliance in heavily regulated work environments
Document imaging and management can assist you in complying with records management guidelines and procedures pertaining to your industry:
Freedom of Information Act Sarbanes-Oxley (SOX) HIPAA FERPA DoD 5015.2
What type of office do you work in?
Front Office
Back Office
Mobile Office
Did you know..
-An average organization:
Makes 19 copies of each document
Spends $120 in labor searching for each misfiled document
Loses one out of every 20 documents
Spends 25 hours recreating each lost document
-Professionals spend 50% of their time locating pertinent information. "Source: PricewaterhouseCoopers"
-It is estimated that knowledge workers spend 15% to 30% of their work time looking for information. "Source: IDC"
-Paper comprises 40% of U.S municipal solid waste "Source: Resource Conservation Alliance"
